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The label

What to do with a specimen that has no data

Updated

On this page5

Every collection contains some. The question is what to write, and the answer is never a guess that reads as a fact.

Do not invent

The temptation is to assign the likely locality: it looks like the material from a known mine, so it probably is.

Write that down as fact and you have manufactured data that will outlive you and be repeated. It is a damaging thing a collector can do with a pen.

The honest label says no locality, and that is a complete and respectable label.

What you can honestly record

Where you got it. A dealer's name, a show, an estate, a box bought at auction. That is real provenance even when the geographic locality is lost.

When you got it.

A qualified opinion, marked as one. "Resembles material from X; no locality data" is honest and useful. So is "said to be from X, unverified".

The qualifier is what separates a note from a claim, and it must survive onto the label rather than living in your head.

Selling it

Sell it as what it is: an attractive specimen with no locality. Buyers accept that readily and price it accordingly.

What buyers do not forgive is discovering that a confident locality was a guess. That is a reputation problem in a small world where dealers and collectors talk to each other.

The one exception

Self-collected material where you remember the trip but not the exact spot. Write what you do know, the trip, the date, the general area, because that is genuine first-hand information, and it is far better than nothing.

Then go back with a notebook and do it properly next time, which is the actual lesson of every undocumented drawer.

References

No published source. This page is written from practice rather than from published guidance. No extension service or agency publishes on this question for minerals, so nothing here is cited, and it should be weighed as experience and not as a standard.
Written from the federal land-management rules, the conservation literature and the agency guidance named on each page. Collecting rules differ by agency, by unit and sometimes by parcel, and the land manager for the ground you are standing on is the authority on it, not this page.